RCMI UPDATE - November 28, 2021

Legal Requirements
On August 24th, 2021, the Government of Ontario amended Ontario Regulation 364/20 to specifically give the province the authority to require a business or organization to have a vaccination policy or set out what must be included in such a policy.

On September 1st, 2021, the Government of Ontario announced that, as of September 22nd, 2021, proof of full COVID-19 vaccination along with photo identification will be required for entry to certain business and settings, included, but not limited to indoor dining, bars, gyms, events, meeting spaces etc.

In accordance with these legislative actions, this policy applies to RCMI members, guests, employees and contractors for entry to the RCMI at 426 University Avenue, Toronto, Ontario.

Proof of Vaccination
All RCMI members, guests, employees and contractors must provide proof of full COVID-19 vaccination for entry to the RCMI at 426 University Avenue, Toronto, Ontario. No documentation will be retained by the RCMI.

Initially, proof of vaccination will be an individual’s existing Ministry of Health vaccination confirmation, such as the electronic receipt provided by the Ontario Ministry of Health. A copy of your vaccination receipt can be found and printed at: https://covid19.ontariohealth.ca/. Each province has a health authority from which proof of vaccination can be obtained. Proof of vaccination for individuals from the USA and overseas countries acceptable to the CBSA is acceptable to the RCMI. The immunization record/booklet for military personnel is also acceptable to the RCMI.

By October 22nd, 2021, the Province will unveil an enhanced digital vaccine receipt with a QR code. Individuals who do not possess a smartphone may continue to provide print copies of the vaccination information.

Full Vaccination Criteria
An individual is fully vaccinated 14 days after their second dose of a 2-dose vaccine (Pfizer, Moderna or Oxford/AstraZeneca) or 14 days after the single dose of a 1-dose vaccine (Johnson and Johnson). A person who has received two different vaccines is fully vaccinated.

Exemption
Children under the age of 12 are not yet eligible for the COVID-19 and are therefore exempt from the policy. There may also be other limited exemptions that can be discussed with the General Manager at garett.wright@rcmi.org or 416-597-0286 ext.113, in advance of visiting the Institute.

Providing Proof of Vaccination
All members, guests, employees and contractors must enter the Institute through the 426 University Avenue entrance. Proceed to the Front Desk where staff will continue our COVID-19 screening practices of everyone entering the facility. In addition, be prepared to present your proof of vaccination as outlined above along with a government issued piece of photo identification (e.g. Driver’s License, Health Card, Passport). This practice will continue until the government launches its phone app (i.e. digital vaccine receipt). The RCMI will not retain this information and it will only be checked upon entry.

Interim Policy
This policy will be reviewed and updated as the situation evolves and in the event that Public Health authorities recommend further vaccination obligations.

Confidentiality
An individual’s vaccination status is personal information that is not shared nor disclosed outside the scope of a very limited number of authorized persons, and only then to ensure compliance with implementation of the policy.

Approved 8 September 2021
Revised 20 September 2021

Dr. Michael Hoare
President & Executive Director
RCMI Board of Directors

Face masks which covers the nose, mouth and chin must be worn at all times throughout the Institute including at events as required under City of Toronto by-law 541-2020, with the exception of eating and drinking while seated at a table (please refrain from leaving masks on eating surfaces).

• We require Members to enter and exit the facility from the main University Street entrance and check-in with the Front Desk upon arrival. The Simcoe Street exit may be used only in the case of an emergency.   
• When arriving at the Front Desk, Members and guests are requested to maintain physical distancing from the desk when interacting with Front Desk staff.  
• Front Desk staff will screen all Members, guests, and employees daily before granting access into the Institute. If someone refuses to answer the screening questionnaire, they will not be permitted to enter the Institute. All Members, guests and employee names will be added to the daily log for contact tracing purposes.
• Upon entry into the building, Members and guests will be provided access to hand sanitizer at the Front Desk; hand sanitizer stations will be available on all open floors (lobby, 2, 3 and 6).
• Members and guests are encouraged to use the stairs, but a maximum of 2 individuals in the elevator is permitted at one time, if not from the same household. 
• Cash will not be accepted throughout the Institute. Members will provide their member number to service staff but will not be required to sign their chit (honour system), guests will be asked to pay with debit or credit card. 
• Members will not be permitted to leave belongings behind the Front Desk.
• If a Member needs to speak with one of the members of the management team in person, they are requested to make an appointment in advance and will have a meeting scheduled in the Medals Room.
• Please refrain from entering the Administration Office on floor 2.  If you do not have an appointment, please knock, and wait for assistance. 
• Only two people in bathrooms encouraged at one time to maintain 2m physical distancing. 

• Our Bedroom Housekeeping Staff will follow a prudent Cleaning/Disinfecting Checklist to ensure that our rooms are disinfected after each stay.
• Housekeeping refresh service will not be provided. Members may request a kettle, fresh linens, toiletries, and cleaning supplies by contacting the Front Desk. Upon delivery, items will be left outside of the door after knocking.       
• There will be no breakfast service until further notice. Please refer to our website for F&B hours of operations.  
• Upon booking, Members will be required to provide the name of the guest(s) that will be staying with them in their room during their stay. Only the registered Member and guest(s) will be permitted access to the 6^th floor for the duration of their stay. 

• Some events will be available through a combination of in-person and virtual. 
• Reservations for in-person events can be made by contacting Silvia Lau at (416)597-0286 extension 121 or catering@rcmi.org. 
• Upcoming events will be updated on the website calendar. 

• Member Dining is available in the Long and Short Bars: Wednesdays to Fridays for lunch and dinner from 11:30am – 9:00pm, and Saturdays for dinner from 4:00pm – 9:00pm. Reservations for dining and drinks are encouraged. Reservations can be made by contacting Silvia Lau, Event Sales Manager at (416)597-0286 extension 121 or email catering@rcmi.org. 
• Take-out Services are available with the same hours of operations as Member Dining.
• Members and guests are required to remain seated once their table is assigned, unless using the washroom facilities or exiting the Institute.
• A la carte dining menus can be found HERE.

• Room capacities and floor plans will be reconfigured on an event-by-event basis based on the organizers’ request for physical distancing.
• Event attendee lists are required for pre-screening 24 - 48 hours prior to the event. Any attendee not pre-screened will be screened upon arrival at the Front Desk. 
• For more information and availability, please contact Silvia Lau, Event Sales Manager at (416)597-0286 extension 121 or catering@rcmi.org.

• Open Mondays to Sundays from 6:00am - 11:00pm.
• Face masks are not required when engaging in physical activity, but are encouraged when you are moving from one machine to another and in the change rooms.
• Members are reminded to wash their hands before and after workouts and to use hand sanitizer when transitioning between pieces of equipment.
• Disinfectant spray will be provided, and members are asked to disinfect their equipment before and after use.
• Members are required to disinfect their day locker before and after use.
• Members are highly encouraged to shower at home.
• Towel service and hairdryers will not be available until further notice.
• Hand sanitizer will be available at the Fitness Centre entrance.

• Open Wednesdays to Fridays from 10:00am – 6:00pm, when Librarian is scheduled.  Closed on Mondays, Tuesdays, and weekends. 
• Maximum 6 people allowed in the Library at once. Masks must be worn and physical distancing guidelines of 2 meters followed. 
• Members are permitted to handle the books onsite only and encouraged to find books on their own, however Librarian is available to assist. 
• Books that are handled are left on the tables after use. 
• Due to the health and safety concerns, we will not be accepting donations of used books until further notice.  We will resume when conditions make it safe to do so.  As donations are not accepted, all book sales are suspended. 
• Access to the Library computer will be temporally suspended.  Librarian will be onsite to personally assist members finding a book in our catalogue.

• Museum tours can be arranged through the Museum Director & Curator and Museum Committee Chair. All tour guides and participants are required to wear a mask and maintain physical distancing.
• Museum tours will be conducted on a pre-arranged and guided basis only, with a maximum of 5 people per tour.
• Tour groups larger than 5 people will be divided into groups with separate tour guides, each group not exceeding 5 people.
• In-kind donations will be accepted on a one-off basis and a scheduled meeting is required with the Museum Director & Curator. Appropriate PPE will be worn during all meetings. 
• Donation items must be in a sealed box, and oversized items must be completely wrapped in non-acidic tissue or bubble wrap when being transported into the Institute.